Administrative Assistant, Leasing Department

Department: Real Estate

Reports To: Director, Leasing

Summary: Manage and track all new and existing lease obligations to ensure compliance with all terms, including timely completion by Trinity of all landlord-required construction and improvements. Keep all parties -- Trinity staff, contractors, and tenants –continually up to date on obligations to assure compliance with financial arrangements by both landlord and tenant.

JOB DUTIES AND RESPONSIBILITIES

• Prepare leases based on the terms and conditions agreed upon by the leasing agents and Trinity.
• Evaluate and proofread leases prepared by outside counsel to ensure they conform to the terms of the deals. Incorporate any additional lease exhibits, e.g., floor plans, rent escalation schedules, and landlord work schedule.
• Review content of rental applications to ensure that required information is provided for the review of the leasing agents.
• Administer paper work required for tenant storage and parking licenses to ensure tenant's legal occupancy of storage and parking areas.
• Review documents to ensure accuracy, continuity and expediency in the implementation of leases, modifications, lease amendments and other related documents.
• Prepare and provide leasing activity information for external data bases (e.g. Co-Star, Trinity Real Estate website and our public relations and advertising companies).
• Conduct necessary administrative services in support of Trinity's advertising and promotion programs to increase market visibility.
• Review for accuracy and process invoices for payment of Real Estate advertising invoices and broker commissions. Ensure timely and correct payment of invoices.
• Prepare regular and updated regular reports, including weekly leasing reports, availability reports, and work-in-progress reports.
• Prepare and provide outside mailing house with necessary materials for Trinity mailings. Continually update mailing list.
• Provide assistance and coordination of special events, including Golf Outing, broker parties, and holiday event.
• Track and provide standard responses to leasing and availability inquiries.
• Provide required secretarial duties to Director, Leasing and other assigned Leasing staff. Handle telephone for assigned leasing staff, and provide administrative and other support services to that department, as needed.

SIGNIFICANT RELATIONSHIPS/ADDITIONAL INFORMATION

• Real Estate Accounting: Obtain all lease related information.
• Purchasing and Accounts Payable: Trace payments to vendors.
• Ad Agency: Secure messenger service and reproduction of documents.
• Building Superintendents: Tracking of tenants.
• Brokers/prospective tenants: Liaison among outside brokers, prospective tenants and leasing agents coordinating appointments and relevant information.
• Tenants: Provide information and direct inquiries to appropriate sources.
• Outside Counsel: Consult with attorney's office in reference to leases.

REQUIRED SKILLS AND KNOWLEDGE

• Knowledge of lease terminology, contract processes and business terms.
• PC literate with a knowledge of Microsoft Office, and database applications
• Aptitude for working with figures.
• Excellent oral and written communication skills.
• Team player

REQUIRED EDUCATION, EXPERIENCE & CREDENTIALS

• 3-5 years experience in Real Estate administration.

We offer a competitive salary along with a comprehensive benefits package. For consideration, please send your resume and salary history with your salary requirements to:

Trinity Wall Street
Human Resources Department
Email: HR@trinitywallstreet.org

Email Your Resume

No phone calls please. Only qualified candidates will be contacted. The Parish of Trinity Church is an Equal Opportunity Employer.

Constituent Database Manager

Department: Communications & Marketing
Reports to: Chief Communications Officer and VP, Communications & Marketing

This position will manage, serve as “gatekeeper”, and continually enhance a newly established central constituent relationship management (CRM) system to meet strategic needs and respond to changing operational requirements. It will focus on continuous improvement to maintain and increase utility and value of CRM, and partner with colleagues to ensure that the CRM provides reliable data and efficient tools for analysis and tracking to help achieve program and business objectives.

Located at the head of Wall Street, Trinity Church has been part of New York City and our nation’s history since its charter in 1697. At its core, Trinity is an Episcopal parish, offering daily worship services and faith formation programs at Trinity Church, St. Paul’s Chapel, and online at trinitywallstreet.org. Today, the collective organization is known as Trinity Wall Street, and includes Trinity Real Estate; Trinity Grants; St. Margaret’s House; Trinity Preschool; Trinity Institute; Faith in Action ministries, and an extensive music program, including Concerts@One, the Trinity Choir, and the Downtown Youth Choir.

Description:

Institutional Usage and User Services

• Measure impact and provide other relevant metrics to support institutional programs.
• Incorporate multi-media content into CRM messaging/distribution functionalities to support marketing.
• Advise on use of lists and other CRM features to support communication & marketing efforts.
• Perform or assist others in email blasts and use of other CRM features.
• Convene meetings and work with colleagues to monitor CRM effectiveness, integrity, capacity and security.
• Provide recommendations on opportunities for integration of CRM with other Trinity systems.

Data Integrity and Technical Support

• Maintain and update quality control procedures to provide clean and highly accurate constituent data.
• Maintain and document schedule for CRM reports, solicitations and acknowledgements.
• Design, build, and test new reports, forms, controls, etc. to meet Trinity needs.
• Clearly document all workflows which pertain to CRM use.
• Maintain and enhance CRM user interfaces and system architecture to meet operating and security requirements.
• Maintain user manual and support, and train users at levels appropriate to department and individual needs.
• Coordinate with IT staff on tech support, needs assessments, system administration, and new projects.

Requirements:

• Bachelor’s degree; 5-7 years’ experience in complex non-profit environment
• Demonstrated data management expertise; extensive experience in all areas of nonprofit data management.
• Exceptional organizational, project management, and data management skills
• Experience with business process administration and CRM policies and controls for data management.
• Works well within a team environment
• Excellent customer service skills
• Experienced trainer of end users in database systems operations.
• Extensive experience in creating clear technical documentation and manuals for end users
• Experience with CRM applications and reporting tools; experience with Microsoft Dynamics CRM a plus
• Experience with SQL or SQL Server Reporting Services a plus

We offer a competitive salary along with a comprehensive benefits package. For consideration, please send your resume and salary history with your salary requirements to:

Trinity Wall Street
Human Resources Department
Email: HR@trinitywallstreet.org

Email Your Resume

No phone calls please. Only qualified candidates will be contacted. The Parish of Trinity Church is an Equal Opportunity Employer.

Administrative Assistant / Receptionist

Department: Vicar’s Office
Reports To: Executive Assistant to the Vicar

This position is the first point of contact for all visitors to the 23^rd floor, functions as the primary telephone operator for Trinity Wall Street and is part of administrative staff team for the Mission & Ministry group. This position also serves as the main contact for all community groups and internal departments for scheduling the use of Trinity’s public meeting and conference rooms.

The ideal candidate will have a positive attitude, love people, be highly organized, have patience and a sense of humor, a well-honed sense of discretion and the ability to work independently and collaborate with colleagues across and through the organization.

Job Duties And Responsibilities

• Greets and direct visitors in a friendly and professional manner and notifies necessary employee of visitor’s arrival.
• Answers all incoming calls to 23^rd floor and answers all incoming calls for the organization on a multi-line console. Directs and transfers calls appropriately. Assists callers with all inquiries and resolves routine issues.
• Schedules conference rooms and coordinates the use of Trinity public meeting rooms:
  • Monitors and coordinates meeting room reservations
  • Coordinates meeting room set-ups with support staff, Facilities, & Security to ensure all logistics are in place
  • Works closely with facility personnel to ensure all meeting rooms and adjacent receptions areas are clean and organized
  • Posts daily meeting room schedules and notifies groups and staff of calendar changes.
  • When necessary, meets community groups to tour and negotiate reservations.
• Arranges all aspects of department hospitality services:
  • Department receptions, off-site meetings and special events as needed.
  • Coordinates catering services for the 23^rd floor
• Data entry on congregational database and support of ongoing database maintenance projects
• Maintains and updates the office filing systems
• Assists and supports the Executive Assistant to the Vicar
  • Scheduling the Vicar’s calendar
  • Board Meeting and department meeting preparations
  • Assists with Vicar’s travel arrangements
  • Administrative support as needed
• Assist the Congregational Office Bookkeeper (processing invoices, and data entry as appropriate)
• Supports the department’s program managers and administrative staff as needed
• General office duties:
  • Opens the office daily at the start of the business day
  • Maintains appearance of all common areas: reception area, copy room, kitchen and conference room
  • Assists with general office administrative duties such as distributing mail, receiving packages, assembling binders, copying, faxing, collating, bulk mailings or mass emails, as needed
  • Works with Facilities and IT departments to ensure a clean and orderly work environment
  • Keeps office supplies inventory stocked and organized. Replenishes food and beverage supplies as needed
• Works independently and within a team on special, ongoing and non-recurring projects
• Work schedule: Monday – Friday, 8:30 AM – 5:30 PM

Required Skills And Knowledge

• Excellent customer service and communication skills
• Professional telephone manner
• Detail-oriented and highly organized
• Sensitive to pastoral needs of callers and visitors
• Able to focus and complete tasks while working in an open space
• Highly proficient at using Windows and MS Office Applications, including SharePoint, to enhance office efficiency
• Ability to accept direction and understand instructions
• Works independently and takes initiative to solve problems

Required Education, Experience & Credentials

• Bachelor’s Degree or AA in Business Administration or other related field
• Minimum two years previous receptionist or administrative assistant experience
• Experience supporting multiple managers
• Experience working in a diverse and complex environment
• Familiar with coding and preparing invoices, vouchers and expense reports
• Available to work occasional evenings when needed.

We offer a competitive salary along with a comprehensive benefits package. For consideration, please send your resume and salary history with your salary requirements to:

Trinity Wall Street
Human Resources Department
Email: HR@trinitywallstreet.org

Email Your Resume

No phone calls please. Only qualified candidates will be contacted. The Parish of Trinity Church is an Equal Opportunity Employer.

Application Development Specialist

DEPARTMENT: Information Technology
REPORTS TO: Manager, Technology Support

The Applications/Development Specialist (ADS) is part of Trinity IT’s support structure, playing a large role in supporting new and existing applications. In addition, the ADS will be developing and maintaining custom applications, and participating in other IT development projects. The ADS’s primary role is to provide higher level IT support to Trinity staff and to keep all of Trinity’s applications – 3^rd party and custom-built – up to date by performing routine testing and deployment of application upgrades. The ADS is also responsible for the design, development, testing, deployment, and support of in-house built applications, reports, and utilities.

Duties & Responsibilities:

• Troubleshooting support for Trinity local and remote users (including external clients).
• Research software updates, knowledge bases and frequently asked questions resources on the Internet to aid in problem resolution
• Plan, design, development, and deployment of any new applications and enhancements to existing applications.
• Work with Microsoft SharePoint (Administration and Development), Crystal Reports for report writing, Microsoft Office, SQL coding and SQL Server Administration
• Work with decision makers, software/application owners, and end users to define business requirements and systems goals, and identify and resolve business systems issues.
• Ensure compatibility and interoperability of custom built in-house and 3rd party applications and software systems.
• Train staff on new & existing systems & applications software.
• Create system design proposals and project plans.
• Create system models, specifications, and diagrams to provide clear understanding to others about business goals.
• Coordinate and perform in-depth tests and troubleshooting, including end-user reviews, for modified and new systems.
• Conduct research on software products to justify recommendations and to support “build or buy” efforts.
• Maintain any software security related issues to ensure maximum protection to the organization.
• Collaborate with other IT personnel to resolve user problems as necessary.
• Provide orientation and possible training to end users for all modified existing and new systems.
• Communicate all software application problems/issues to manager.
• Document all necessary technical information in regard to software, applications and troubleshooting.
• Input and update tickets through Help Desk system.
• Input and update tasks through the project management system.

Required Skills and Knowledge

• Minimum 2-4 years experience in general Application Support.
• Minimum 2-3 years experience in software development.
• Minimum 2 years experience in Microsoft SharePoint (Administration & Development).
• Technically fluent in programming languages such as (SQL, ASP.NET, etc.).
• Good knowledge of database design and file management techniques (SQL Server).
• Good knowledge of software and application systems.
• Strong knowledge of system and software best practices and methodologies.
• Proven experience with troubleshooting principles, methodologies, and issue resolution techniques.
• Minimum 3-4 years experience in writing reports (Crystal Reports (version 8,9,10 and higher))
• Experience in MS Access development
• Experience with building and maintaining databases for query and problem tracking.
• Working knowledge of Windows 7, MAC and future desktop operating systems.
• Working knowledge of Microsoft Office applications.
• Ability to conduct research into systems issues and products as required.
• Ability to effectively prioritize and execute tasks in a high-pressure environment.
• Good project management skills.
• Strong customer-service orientation.
• Excellent written and oral communication, listening and interpersonal skills.
• Ability to communicate ideas in both technical and user-friendly language.
• Good analytical and problem-solving abilities.
• Highly self-motivated.
• Experience working in a team-oriented, collaborative environment.
• Experience with Yardi Software, a plus.
• Additional working hours as required

Required Education, Experience, and Credentials:

• A Bachelor’s Degree in a related discipline such as computer science and information sciences and/or 4 years or equivalent work experience.

We offer a competitive salary along with a comprehensive benefits package. For consideration, please send your resume and salary history with your salary requirements to:

Trinity Wall Street
Human Resources Department
Email: HR@trinitywallstreet.org

Email Your Resume

No phone calls please. Only qualified candidates will be contacted. The Parish of Trinity Church is an Equal Opportunity Employer.

Substitute Teacher (Short and Long term assignments)

Department: Preschool
Reports To: Assistant Director Of Preschool
Schedule: Program hours 8:00 - 6:00, Monday – Friday. Substitute hours are variable dependent on need and availability.

Since 1982, Trinity Preschool and Nursery has provided high-quality early childhood education in the heart of New York City's financial district for children aged six months to five years.

We are members of the Independent Schools Admissions Association of Greater New York (ISAAGNY), the National Association of Episcopal Schools (NAES), and the Educational Records Bureau (ERB).

As early childhood professionals, our teachers sustain high standards of child-care practices in our twelve-month program. We use a variety of teaching strategies to enhance learning and development, and an appropriately challenging and safe environment is provided for Infants, Toddlers and Preschoolers to explore and manipulate.

Responsibilities:

• fill-in for absent staff
• able to work comfortably with all age groups (6 months to 5 years)
• assist classroom staff with tasks as required
• assignments are given on an as needed basis

Requirements:

• experience working with infants, toddlers and preschoolers in an Early Childhood setting or nursery facility
• a minimum of an Associate's Degree, Bachelor's Degree is preferred

We offer a competitive salary along with a comprehensive benefits package. For consideration, please send your resume and salary history with your salary requirements to:

Trinity Wall Street
Human Resources Department
Email: HR@trinitywallstreet.org

Email Your Resume

No phone calls please. Only qualified candidates will be contacted. The Parish of Trinity Church is an Equal Opportunity Employer.